California Workplace Posters & Forms
Educational Reference Only. This tool generates a baseline of standard statewide posting obligations and links directly to official government portals. It is not an exhaustive legal checklist, nor does it guarantee compliance or capture every local municipal ordinance.
Industry Audit List
Select your primary wage order to identify your core statewide obligations and common conditional triggers that demand verification.
Start with these California sources
Review these primary sources; not all items apply to every employer universally.
- CA Minimum Wage
- Know Your Rights (Annual Notice)
- Payday Notice
- Paid Sick Days
- Whistleblowers Notice
- Cal/OSHA Safety Poster
- CRD & EDD Pamphlets (Vary by coverage)
- Federal DOL Posters (Vary by coverage)
- Workers' Comp Notice (Carrier)
Verify Conditionals
- ?Local Ordinances Verify city/county minimum wage or sick leave posters.
- ?Employee Count 5+ (CFRA/Pregnancy Leave)? 50+ (FMLA)?
- ?Outdoor Workers Verify the written Heat Illness Prevention Plan is available at the worksite and required procedures are in place.
- ?Industry Specific Public works? Agricultural? Specialized notices may apply.
Poster & Form Library
Search and access direct official government resources. Not every item is a poster or applies to every workplace.
New to this? See when to use these resourcesCalifornia Minimum Wage (MW-2026)
Baseline requirement. Must be posted in a conspicuous location.
Know Your Rights Notice
Annual employee notice beginning Feb. 1, 2026, not a physical-posting requirement.
Payday Notice
Requires employers to designate regular paydays and time/place of payment.
Paid Sick Days Poster
Notice for California's Paid Sick Leave law.
Whistleblowers Notice
State whistleblower protections.
DIR Required Posters Hub
Full listing of Department of Industrial Relations posting requirements.
Workplace Discrimination
Official employment discrimination and harassment poster.
CFRA and Pregnancy Leave
Notice regarding family care, medical leave, and pregnancy disability leave.
Sexual Harassment
Sexual harassment prevention poster.
Transgender Rights
Rights of employees who are transgender or gender nonconforming.
Pregnancy Rights
Rights and obligations as a pregnant employee.
Survivors' Right to Time Off
Notice of rights for survivors of violence and family members of victims.
CRD Required Posters Hub
Access posters covering discrimination, harassment, CFRA, and pregnancy disability.
Notice to Employees (DE 1857A)
Informs employees of their rights under UI, DI, and PFL programs.
Notice to Employees (DE 1857D)
Informs employees of their rights under UI only.
Notice to Employees (DE 1858)
Informs employees of their rights under DI and PFL only.
For Your Benefit (DE 2320)
Information on UI, DI, PFL, and job service benefits pamphlet.
State Disability Insurance (DE 2515)
Disability Insurance provisions brochure.
Paid Family Leave (DE 2511)
Paid Family Leave program brochure.
Change in Relationship Notice
Sample notice for immediate written notification when an employee is fired, laid off, or takes a leave.
EDD Required Notices Hub
UI, SDI, and PFL requirements and pamphlets.
Safety and Health Protection on the Job
Mandatory Cal/OSHA safety poster.
OSHA Forms 300, 301, 300A
Federal OSHA forms for recording work-related injuries. For covered employers with more than 10 employees unless exempt.
Recordkeeping Rules
Cal/OSHA injury and illness recordkeeping guide.
Report Accident or Injury
Instructions for immediately/as soon as practicable reporting serious injuries or fatalities (no later than 8 hours).
IIPP eTool
Guide for Injury and Illness Prevention Program.
Workplace Violence Prevention
Resources for the mandated Workplace Violence Prevention Plan (WVPP).
Heat Illness Prevention
Standard for outdoor heat illness prevention. Plans and procedures must be available where required.
Employer Information
Broad oversight of Cal/OSHA obligations.
Fair Labor Standards Act (FLSA)
Minimum wage poster for employers covered by the FLSA.
Family and Medical Leave Act (FMLA)
Coverage-dependent poster for FMLA requirements.
Employee Polygraph Protection Act (EPPA)
Poster required for employers engaged in commerce regarding lie detector tests.
Federal DOL Posters Hub
Federal labor posters (FLSA, FMLA, EPPA, PUMP Act, etc.).
Workers Compensation Notice
Obtain your specific Notice to Employees (DWC 7) posting packet directly from your workers' compensation insurance carrier.
When should you use these posters and forms?
Start with the people you employ and where they work. A wall poster, an employee handout, and a safety record serve different purposes. You do not need to print every item in the library.
Starting a business / hiring your first employee
Set up your workplace notices
- Identify your workplaces and wage order. Select the IWC wage order for the work performed; some businesses need more than one. Check state and city or county posting rules where employees actually work. DIR wage-order FAQ
- Set up a visible posting area. Review the California wage, payday, paid-sick-leave, civil-rights, and Cal/OSHA notices in this library. Obtain your employer-specific workers’ compensation notice from your insurance carrier. California required posters
- Choose notices based on coverage. EDD tells employers whether to post DE 1857A (UI, DI, and PFL), DE 1857D (UI only), or DE 1858 (DI and PFL only). Check which federal posters apply rather than printing them all. EDD notices · Federal poster advisor
New manager / HR lead
Keep the right information in reach
- Walk the worksite. Confirm employees can see the notices and the posted wage order. For a new location or remote team, verify the applicable agency’s delivery rules; do not assume an email replaces every physical posting.
- Know when to give a document directly. At hiring, leave, or separation, review the EDD pamphlets and other employee notices that apply. The annual California Know Your Rights notice is delivered to employees, not substituted for a wall poster.
- Review when things change. Recheck posters when their content changes, a location opens, work or coverage changes, or a local ordinance is updated. Posters do not replace employee training, written safety programs, or legal review. DIR update guidance
Which type of resource is this?
Post the applicable IWC wage order and state notices where employees can readily see them. Examples include the Payday Notice, Paid Sick Days poster, CRD posters, and Cal/OSHA safety poster. Check the DIR FAQ before assuming a separate minimum-wage notice is needed in addition to your wage order.
Select the EDD employee-benefits poster that matches your programs. Check whether the CFRA and pregnancy-leave notice and federal FLSA, FMLA, or EPPA posters apply. Coverage, workforce size, and the work performed can change the answer.
Do not treat every PDF as a poster. California’s Know Your Rights notice is an annual employee notice beginning in 2026. Review EDD’s benefit pamphlets for hiring, leave, and separation situations; handing out a pamphlet is different from displaying the EDD workplace notice.
The IIPP guide, workplace-violence resources, and heat-illness resources help you review written programs and procedures—not decorate a bulletin board. Injury-recordkeeping forms have separate rules; check whether your workplace must keep them and post an annual summary.
Before printing: Check the current version, available languages, industry and location rules, and employer-size thresholds at the agency source. This guide helps you decide what to review; it does not certify that your business has every required notice.
Cal/OSHA Center
Safety and health are heavily regulated. Familiarize yourself with the core pillars of California workplace safety, mandatory recordkeeping, and serious incident reporting protocols.
Required Programs
Injury and Illness Prevention Program (IIPP)
Every California employer must establish, implement, and maintain a written, effective IIPP.
IIPP Guide PDFWorkplace Violence Prevention Plan (WVPP)
SB 553 requires nearly all employers to implement a written WVPP, log incidents, and conduct annual training.
WVPP Official ResourcesHeat Illness Prevention
Stringent requirements for outdoor places of employment regarding water access, shade, rest breaks, and procedures.
Heat Illness InformationTraining & Documentation
Employers must provide effective training on the IIPP, WVPP, heat illness prevention, and hazard-specific topics when those requirements apply to the workplace.
- Maintain training records.
- Ensure employees have direct access to written plans.
- Offer safety training in a language employees understand.
Recordkeeping Forms
OSHA Logs 300, 301, 300A
Covered employers with >10 employees (unless exempt) must record work-related fatalities, injuries, and illnesses. Form 300A must be posted annually from Feb 1 to Apr 30.
Reporting Contacts
Serious Injury or Death Reporting
Employers MUST report to Cal/OSHA immediately (as soon as practicable and no later than 8 hours) any serious injury, illness, or death occurring in a place of employment.
Find District Office ContactIWC Wage Orders Directory
Every California employer must post the wage order applicable to their specific industry or occupation.
Source Authority: California DIR; CRD; EDD; Cal/OSHA; U.S. DOL. Cal. Lab. Code, Gov. Code, IWC Orders.
Status: VERIFIED
Last verified: September 21, 2026
Review again by: December 15, 2026